Design a wellness program

Step 1: Identify a team and employees' needs


In your workplace, you'll find a range of personalities and perspectives, skills and talents. Draw on that diversity as you put together a wellness committee.

The ideal committee is composed of 10 or fewer people from across the health and fitness spectrum. Whether they have struggled with weight loss or recently quit smoking, these individuals are essential to help inspire others. Learn more about the players who make up a successful wellness team.

Wellness committee members

Senior Leader Other Employees Program Coordinator
The Importance of Their Role  Support from senior leadership reinforces the message that employee health is truly something your company cares about.
A team with a high ratio of staff to senior leaders empowers employees to shape the direction of the program. The majority of the committee should not be senior leaders.
This person champions the program and gets involved at a granular level.
What to Look For Someone who can participate in events and attend meetings
Enthusiastic people from various disciplines and levels
A strong leader who works well with others
Main Responsibilities
  • Act as the spokesperson for the wellness program
  • Send company-wide communications
  • Serve as the program sponsor
  • Attend meetings
  • Plan activities
  • Raise awareness of upcoming events
  • Communicate with employees and management
  • Encourage participation
  • Evaluate the program
  • Recruit members
  • Organize events
  • Manage roles and responsibilities of team members
  • Delegate tasks

Resources for assembling a committee

Use data to inform your wellness program

To create an effective wellness program, assess the needs of employees and the organization. Aggregate medical and pharmacy claims can provide insight about significant health care cost drivers and how employees use their benefits. Several tools can help collect data that inform your wellness program. By culling this data, you can refine the vision of your wellness program, creating one that employees will enjoy and that will benefit your company for years to come.


The employee interest survey (PDF) gives staff an opportunity to offer ideas for what they’d like to see in a wellness program. This survey also asks for preferences about communication and incentives.

The environmental and worksite policy survey (PDF) highlights potential areas where your organization is in need of a healthy makeover by asking whether employees have access to things such as bike racks, healthy food and lactation rooms.

The organizational survey identifies a company's strengths and opportunities for improvement regarding worksite wellness. Someone familiar with your wellness program should complete this survey.

Personal health assessment

A personal health assessment (PHA) is a questionnaire about lifestyle habits and family history. The PHA attempts to identify health risks that could lead to more serious issues while also encouraging an individual to maintain healthy behaviors. The PHA is available to all Providence Health Plan members via myProvidence, our secure member portal. Learn how to access myProvidence from your smartphone. After completing the PHA, employees receive a report with personalized recommendations.

Depending on the size of your organization, you may be eligible to receive an aggregate population health summary. For confidentiality, it will exclude any personal information. Since PHAs are self-reported, they are used frequently in conjunction with biometric screening results to help validate data. Collectively, this information can help determine how to design your wellness program and how to evaluate its success.

Biometric screening

A biometric screening provides insight into your employees' health and risk factors. The screening, conducted by our vendor partner at your work site, involves physical measurements and a blood test that measures cholesterol, blood pressure and glucose. Employees receive individual consultations based on screening results and a copy of their report. Employers may receive an aggregate summary of results to see where, as an organization, it can improve. For confidentiality, this summary will exclude personal information. Biometric screening is one of the strongest data sets available to help define wellness goals and track progress.


After you establish a better understanding of your employees, it's time to create an effective program.

Step 2: Design a wellness campaign ›